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Time Management #2 Growth Opportunity for New Managers

Frustrated in New Job? Part 2 – 6 Time Management Strategies

Time Control

When I started this series of blog posts about growth opportunities for new managers, I mentioned time management as the #2 biggest opportunity.  Managers working in a business that is already fast paced and somewhat frantic, like fast food franchises for example, find that once they have taken on a new position, their time schedule has become almost unmanageable. The stress level rises, the work/life balance suffers, tempers run short -  there is only one goal: daily survival.

This of course is no way to succeed, even in the short term. Here are 6 time management strategies that I know have worked for some of my clients in the past.

1. Fully step into the new role.

Stop doing your old job. I know – it is comforting to know you can do these tasks well. Fact is, you no longer get paid to do them. Get used to all aspects and expectations of the new job and use your advanced skills from the previous job to help your staff do their work better.

2. Stop procrastinating.

Get honest.  Identify the areas in your new position that you are not yet comfortable with. Decide what/who it takes to support you in mastering these tasks.

3. Step up delegation.

Start moving your staff towards independence by empowering them according to competency.  People will continually draw on you if they are not sure where you stand on allowing them to make decisions. What does it take for you to trust them with this? Training your staff towards self-sufficiency frees you up from time consuming ” hand-holding”.

4. Get your team on the same page.

Allow them to get to know you:  what do they need to know about you that helps them do their job confidently and effectively? What are your expectations? What can they count on from you? What do you want to count on from this team? What are the goals for this team? How do they best support you? Clear expectations reduce time investment, as you don’t need to regurgitate every issue with each team member. More to come on this in one of the next blogs in this series.

5. Prioritize.

What do you want to accomplish in this position for the next month, 6 months, 1 year? What do you have to put in place to achieve these goals? What will you not tolerate? Who needs to know? What boundaries need to be set? What conversations must be had? What habits will you change?

6. Schedule clear time slots.

If you over plan your day, you inevitably will run behind, and eventually run yourself ragged. Classic time management theory advises that no more than 60% of the day should get scheduled. This practice allows for unforeseen events, running overtime and having time available for special projects.

The day of a busy manager has many kinds of  “time eaters” – many times we no longer feel  in control of our time. This is the first indication that attention to time management ought to be on your agenda.

Time Eaters can be our own ineffective habits, and some of the questions above may help you.  Other time eaters can be employees, peers, even your own manager - boundaries need to be discussed.

So when look at your day now – who is in control? You or your defaulting schedule? What will it take to get under control? Do you remember the last time you had that feeling of being on top of things?

Tell us how time management works for you, or what your challenges are – we know the solutions are often not easy to implement. Here on this blog, you will get commentluv. This is a plugin that allows you to leave a link back to your own site when you leave a comment.

Until next time,

Sabine

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